Thank you for your Contribution!

We look forward to seeing you at GeoConvention in a few weeks. Please find below information and resources to help in your preparations. Please contact info@geoconvention.com should you have any questions.

All Presentation Types

    • Please keep your abstract confirmation handy (5-digit number) – this is your key to presentation uploads, information submission and registration discount
    • If you have not done so already, before June 10, please acknowledge your participation, and confirm presentation details by clicking the link in your acceptance email or accessing your abstract management portal.
      • Confirm your participation by clicking the gear icon next to your paper, click view/edit or quick modify, read the policy and click your confirmation then save/submit
    • Before August 1 to edit and/or add presenter information to be included in the mobile app
      • Click the “I am and Author” tab on the left then “Presenter Details (mobile app)” from there, you can click your paper then the gear icon and “Modify Author/Presenter” to:
        • Update who the presenting author will be (if needed)
        • Provide a brief bio of the presenting author (optional)
        • Provide social media and contact information for the presenting author (optional)
        • Upload a photo (head shot) of the presenting author (optional, via the upload photo option)
    • All presenters must be registered Convention Delegates. Please register online at: www.geoconvention.com/registration before June 10 to confirm you placement in the program; use your abstract ID as your promo code to receive the presenter rate (does not apply to students)

Oral Presentations

  • Generally, each presenter will be scheduled for a total of 25 minutes (20 minute presentation and 5 minute discussion period). Please keep in mind that the time schedule is fixed so that attendees may move between sessions.  Certain keynote presenters may have a double time slot.
  • Presentations should be prepared in 16:9 format, in PowerPoint, a template is provided below should you wish to use it (not required).
  • There will be a Speaker’s Breakfast each morning of the conference for all speakers presenting on that day, 7:00am-8:00am in the Glen pre-function area (second floor, south building). It is requested that you attend so that you can:
    • meet your Session Chairs
    • meet the other presenters in your session
    • coordinate any final presentation details

  • Please be present at your session room at least 15 minutes before it starts  and introduce yourself to the session chairs (ideally you’ve already met at the speaker breakfasts).  If you have not already done so, at this time, you and your session chairs will upload your presentation.  You should also provide your session chair with a bio to be read out when introducing you to the podium.
  • Presentation management will be handled by your chairs.  The Presenter Management Portal can be used to upload your presentation to, should you wish, to act as a backup.  It is suggested that all presenters bring their presentations with them on USB, drop the presentation onto the podium computer and run from there.  Presenters will have access to their presentation space at least 30 minutes before each session starts.
  • Workstations will be available each day of the conference, 7am – 6pm at the east end of the exhibition foyer area.  These computers can be used for practicing and last-minute touch-ups.
Presentation Template

Poster Presentations

The poster sessions will take place August 31st through September 2nd at the TELUS Convention Centre in the exhibit hall.

Due to the quantity of posters, your poster will only display for one day.  Your day will be assigned by our poster chair to correlate with the oral presentation program.  

Posters must be posted before 9am on your assigned day.  The Registration desk will have a map of your poster location.  At the end of the day, once the networking events have ended, please feel free to take your poster with you.  Any unclaimed posters at the end of the conference will be recycled.

Presentation times are scheduled from 9:35am – 10:15am and 2:40pm – 3:15pm and during the networking, 4:30pm – 6:30pm (Monday and Tuesday only).  You are expected to be at your poster for all poster breaks during your assigned day.  Presentations and conversations will happen as needed; there is not specific presentation times.

Poster Presenters need to prepare a 5 minute Mini-Oral presentation to be delivered on demand. These presentations will be given to delegates in attendance as well as industry judges. Due to the volume of posters, the judges will have to adhere to a strict timeline and will be unable to accommodate longer presentations, however poster presenters are encouraged to present less formal presentations throughout the duration of the day to other interested delegates.  If you are unable or unwilling to present your poster orally, please be in touch at your earliest convenience.

Poster display panel dimensions are 4 ft. (vertical) by 8 ft. (horizontal). If you need two panels, please advise Breanne at breanne.rathgeber@gmail.com

Your poster should include both the title and authors of your presentation, as no separate title will be supplied. Make the poster easy to follow in case it is viewed when you are not present. The poster should have a clear starting and ending point. Arrows or numbers should be used to define poster progression and generally should follow left to right, top to bottom rules. The abstract should be kept as a handout and not used as part of the poster. You can use bullet text at the start of your poster to emphasize the main points that will grab the interest of your audience.

Design Hints for Posters

  • Good poster design equals SIMPLICITY – Make all illustrations simple and bold.
  • Present only enough data to support your conclusions
  • The title should be legible from two to three meters away
  • Use elements of different sizes along with a mixture of shapes and straight lines to attract the viewer’s attention. A large and/or bright centre of interest can draw the eye to the most important aspect of the poster
  • Enlarge all illustrations enough for pertinent details to be clearly evident
  • All lettering should be visible from 2 meters away. Font size should be at least 18 point
  • Text material on the poster should be brief, while colours should be well thought out and applied sparingly

No Show Policy

By submitting your abstract, you are agreeing that you will be available to present during the 2020 GeoConvention, August 31-September 2. If you do not agree with one or more of the statements, please e-mail abstract@geoconvention.com.

  • I understand that papers should be submitted only by authors who are certain of their availability to attend the Conference and also of their ability to deliver effective presentations.
  • I understand that all presenters must register as a delegate to attend the meeting (discounted delegate presenter rate)
  • I understand that GeoConvention has implemented a No-Show policy effective for the 2020 program and will be enforced per the outline below:

Policy

If no one appears to present an accepted paper (poster or oral) that is listed in the Delegate Handbook, the presenting author will be placed on a No-Show List unless excused by the Technical Chair. Abstracts submitted to a subsequent Convention in which the presenting author is on the No-Show List will be automatically rejected. For the first offense, the presenting author will be placed on the No-Show List for two years. If there is re-occurrence, the time will double for each subsequent offence. Additionally, secondary authors will be put on a Non-Compliant List for one year and so notified. If an author remains on the Non-Compliant List for three years, the author moves to the No-Show List. Presenting authors who withdraw their paper in writing to the Technical Chairs before four weeks prior to the commencement of the Conference will be considered compliant and not be placed on the No-Show List. Presenting authors that withdraw or are a no-show after this date are placed on the No-Show List at the discretion of the Technical Program Chair.

Ownership

By submitting your abstract you allow GeoConvention to publish and promote your submission through all media formats including USB sticks and archiving. GeoConvention will not own the material and the material will remain the property of the individual submitter. Any questions can be directed to info@geoconvention.com.