Thank you for your Contribution!

We are excited that you are joining us on this unconventional conference experience!  Your contribution and participation are certainly appreciated as we look to allow our earth science community the opportunity to knowledge share and network, despite needing to remain physically distant.

Please find below information and resources to help in your preparations. Please contact abstracts@geoconvention.com  should you have any questions.

All Presentation Types

    • Please keep your abstract confirmation handy (5-digit number) – this is your key to presentation uploads, information submission and registration discount
    • All presenters must be registered Convention Delegates. Please register online before August 1 to confirm you placement in the program; use your abstract ID as your promo code to receive the presenter rate (does not apply to students or in-transition/retired)
    • You may make changes to your abstract, title and authors through August 1 through the Abstract Management Portal.  If updating your abstract, please use the most recent template (updated header graphic)
    • Please also input your presenter bio/head shot before August 1:
      • Within the Presenter Portal click the “I am and Author” tab on the left then “Presenter Details (bio/head shot)”
      • click the title of your paper and then the gear icon
        • click “Provide Bio/Modify Author/Presenter” to input your bio and social contact details
        • click “Upload Photo” to upload your head shot
    • Once you have finished your recording, prior to August 21, please upload to the Presenter Portal; MP4 and MOV are the only formats accepted; file size should be less than 500MB
      • Navigate to the presenter portal
      • On your dashboard, click the gear icon next to your paper and select “Edit Abstract/Presentation Upload”
      • Navigate to the bottom of the page and click “upload file” under “Presentation Recording Upload”

Oral Presentations

  • Generally, each presenter will be scheduled for a total of 25 minutes (20 minute presentation and 5 minute discussion period).  Standard talks should be no more and 20 minutes in length.  Please keep in mind that the time schedule is fixed so that attendees may move between sessions.  Certain keynote presenters may have a double time slot
  • A PowerPoint template is provided for your use (not required)
  • You are asked to log into your sessions at least 5 minutes before it starts to be available for any questions that come up from the audience.  Further details on engaging with the audience will be available as the platform logistics are finalized

Poster Presentations

Posters will be available throughout the day on a specific day of the conference and on-demand following the conference (as selected by the presenting author).

  • Posters will be a few slides or high resolution PDF/image for static viewing by attendees
  • Poster presenters will prepare a 5-minute (maximum) overview recording of the poster where you walk through the slides or PDF/image
    • the recording would be done through a screen capture/voice recording program so that you may zoom in and out of a PDF/image or advance slides while talking
  • We will ask that you be online, live, at a certain time during the conference to chat (text and/or video) with anyone who may have questions for you

Presenter Resources

Start here: Presentation Recording Instructions

PowerPoint Template (optional use)

FlashBack Express Recording Instructions

QuickTime and KeyNote Recording Instructions

Zoom Presentation Recording Tutorial

Chris Harrison's OBS Recording Instructions

Ownership

By submitting your abstract you allow GeoConvention to publish and promote your submission through all media formats including USB sticks and archiving. GeoConvention will not own the material and the material will remain the property of the individual submitter. Any questions can be directed to info@geoconvention.com.

Oral Presentations

  • Generally, each presenter will be scheduled for a total of 25 minutes (20 minute presentation and 5 minute discussion period). Please keep in mind that the time schedule is fixed so that attendees may move between sessions.  Certain keynote presenters may have a double time slot.
  • Presentations should be prepared in 16:9 format, in PowerPoint, a template is provided below should you wish to use it (not required).
  • There will be a Speaker’s Breakfast each morning of the conference for all speakers presenting on that day, 7:00am-8:00am in the Glen pre-function area (second floor, south building). It is requested that you attend so that you can:
    • meet your Session Chairs
    • meet the other presenters in your session
    • coordinate any final presentation details

  • Please be present at your session room at least 15 minutes before it starts  and introduce yourself to the session chairs (ideally you’ve already met at the speaker breakfasts).  If you have not already done so, at this time, you and your session chairs will upload your presentation.  You should also provide your session chair with a bio to be read out when introducing you to the podium.
  • Presentation management will be handled by your chairs.  The Presenter Management Portal can be used to upload your presentation to, should you wish, to act as a backup.  It is suggested that all presenters bring their presentations with them on USB, drop the presentation onto the podium computer and run from there.  Presenters will have access to their presentation space at least 30 minutes before each session starts.
  • Workstations will be available each day of the conference, 7am – 6pm at the east end of the exhibition foyer area.  These computers can be used for practicing and last-minute touch-ups.
Presentation Template

Poster Presentations

The poster sessions will take place August 31st through September 2nd at the TELUS Convention Centre in the exhibit hall.

Due to the quantity of posters, your poster will only display for one day.  Your day will be assigned by our poster chair to correlate with the oral presentation program.  

Posters must be posted before 9am on your assigned day.  The Registration desk will have a map of your poster location.  At the end of the day, once the networking events have ended, please feel free to take your poster with you.  Any unclaimed posters at the end of the conference will be recycled.

Presentation times are scheduled from 9:35am – 10:15am and 2:40pm – 3:15pm and during the networking, 4:30pm – 6:30pm (Monday and Tuesday only).  You are expected to be at your poster for all poster breaks during your assigned day.  Presentations and conversations will happen as needed; there is not specific presentation times.

Poster Presenters need to prepare a 5 minute Mini-Oral presentation to be delivered on demand. These presentations will be given to delegates in attendance as well as industry judges. Due to the volume of posters, the judges will have to adhere to a strict timeline and will be unable to accommodate longer presentations, however poster presenters are encouraged to present less formal presentations throughout the duration of the day to other interested delegates.  If you are unable or unwilling to present your poster orally, please be in touch at your earliest convenience.

Poster display panel dimensions are 4 ft. (vertical) by 8 ft. (horizontal). If you need two panels, please advise Breanne at breanne.rathgeber@gmail.com

Your poster should include both the title and authors of your presentation, as no separate title will be supplied. Make the poster easy to follow in case it is viewed when you are not present. The poster should have a clear starting and ending point. Arrows or numbers should be used to define poster progression and generally should follow left to right, top to bottom rules. The abstract should be kept as a handout and not used as part of the poster. You can use bullet text at the start of your poster to emphasize the main points that will grab the interest of your audience.

Design Hints for Posters

  • Good poster design equals SIMPLICITY – Make all illustrations simple and bold.
  • Present only enough data to support your conclusions
  • The title should be legible from two to three meters away
  • Use elements of different sizes along with a mixture of shapes and straight lines to attract the viewer’s attention. A large and/or bright centre of interest can draw the eye to the most important aspect of the poster
  • Enlarge all illustrations enough for pertinent details to be clearly evident
  • All lettering should be visible from 2 meters away. Font size should be at least 18 point
  • Text material on the poster should be brief, while colours should be well thought out and applied sparingly