Sponsor at GeoConvention
With all proceeds going directly to our partner societies, your contribution will not only support the conference but also the continued advancement of the geosciences through ongoing education and outreach programs.
GeoConvention provides the ultimate opportunity to reinforce and increase your company’s brand and visibility with conference delegates and exhibit attendees, aligning your company as a contributor and supporter of advancements within the earth sciences.
For exhibitors, sponsorship with GeoConvention will help drive traffic to your booth, while staying top of mind to potential customers, providing further return to your conference experience.
No matter your budget, GeoConvention will work with you to ensure positive return on your investment. Please reach out at any time to chat more: sponsorship@geoconvention.com
Sponsorship and Advertising Opportunities
Sponsorship and Advertising Guide
Sponsorship Order Form
Advertising Order Form
Sponsorship Opportunities
On-Site Opportunities
Conference Title Sponsor $25,000 (Exclusive)
Accompanying the GeoConvention logo, the conference title sponsor’s logo will be displayed on all materials and communications
Registration and Lanyard Sponsor* $15,000 (Exclusive)
Your company logo will appear on the delegate badge lanyards, the registration booths and the delegate registration forms
Keynote Sponsor $5,000 (Exclusive)
Your company logo will appear on screens, app, handbook, and welcome signage for the largest session GeoConvention hosts – the opening keynote. Your company can provide a PowerPoint slide that will run before and after the presentation and you have the opportunity to introduce the keynote.
Technical Sessions* $2,000 (Each)
Your company logo will appear beside the session information in the delegate book and be acknowledged on applicable signage, including website and mobile app. Your company can provide a PowerPoint slide that will run before and after each presentation within your sponsored session and you have the opportunity to introduce the session.
Poster Sessions* $5,000 (6 Available)
Comprising a large part of the Technical Program, the posters will be located throughout the Convention Centre and will be on display Monday – Wednesday. Your company’s logo will appear on applicable signage and in the delegate handbook.
Monday Night Social Event $5,000 (4 Available)
The first social event of the week starts on the exhibit Floor. Complimentary hors d’oeuvres will be served and you will receive 10 drink tickets to distribute as you wish.
Tuesday Night Networking Event $5,000 (4 Available)
Tuesday evening will become the place to network with clients old and new, grab a drink or a light snack. Your company will be recognized with signage at the event and you will receive 10 drink tickets to hand out to delegates or clients
Coffee Breaks $3,000 (6 Available)
Provide morning or afternoon refreshments over the three days of the Convention for the 3,000+ delegates expected to attend. Positioned throughout the Convention Centre and exhibit floor, your company will be recognized with signage at your preferred coffee break
Volunteer (T-Shirt Branding) $5,000 (Exclusive)
Your logo will be shown prominently on the back of the volunteer t-shirts, worn by all volunteers at the program (approximately 100) in a distinct light blue color.
Phone Charging Station $2,500 (Exclusive)
Located in the various breakout areas, the phone charging station will display your logo or any content you wish on the digital screens above the charging cubbies
Door Decals $5,500 (Exclusive)
Grab the attention of the delegates as they walk into Calgary Telus Convention Centre with decals on each door.
Window Decals $5,500 (4 Available)
We will work with you to design the best layout for your budget; Many window placement opportunities are available.
Speaker’s Breakfast and Speaker Ready Room $2,500 (Exclusive)
Directly market to over 300 speakers during the convention. Your company logo will be displayed on directional signage to the breakfast and speaker ready room. Your logo will also be printed on napkins for use during the three speaker’s breakfasts and you will have the opportunity to provide a table drop or collateral item for the breakfasts.
Dedicated Advertising Panels $2,500 (4 Available)
Advertising panels will be available throughout the exhibit Floor and other areas around the convention center.
Shared Advertising Panels $500 (12 Available)
Shared with up to three other logos on the panel, panels will be available throughout the exhibit Floor and other areas around the convention center.
Floor Decals $4,500 (Exclusive)
Make your presence known to delegates as they walk through Convention Centre with decals directing delegates to the exhibit Floor and technical sessions, also a great way to direct traffic to your booth.
Calgary Telus Convention Centre Escalators or Stairs $10,000 (Exclusive)
Your company’s logo/name will appear on the up or down escalators or the bank of stairs in the middle of the convention center
Digital Opportunities
Convention Mobile App $8,000 (Not Exclusive)
Receive valuable exposure through this exciting opportunity. Your brand will be prominently featured in exclusive locations and top-of-mind as people enter and navigate the app. The app will be a vital tool for accessing sessions listings, exhibit Floor maps, company listings, important updates and so much more.
Wifi Sponsorship $5,000 (Exclusive)
Sponsoring WiFi connection at the Convention Centre will put your company name font and center as you can set the passcode with connecting delegates directed to your website. WiFi access will be handy to all those working in between sessions or looking to connect to our mobile app without using their data plans
Convention Website and Email Updates $10,000
Your company logo (with company website hyperlink) will appear on the convention website, as well as on all email updates. Email updates are sent out year-round and reach approximately 5,500 Geoscience Professionals. The website provides a vehicle for you to increase your visibility to delegates, exhibitors and sponsors as they gather information on the convention including the technical program, exhibit Floor and special events
Swag Opportunities
Delegate Padfolio $20,000 (Exclusive, can be shared)
Your company logo will appear prominently on the front of the delegate padfolios. Distributed to each registered delegate, this is a great way to build brand recognition.
Delegate Pen $5,000 (Exclusive)
Provide each of the delegates attending this year’s convention with a pen branded with your company logo.
Padfolio Or Swag Bag Insert $1,000 (Not Exclusive)
Your company has the opportunity to place a one page insert or other swag into each delegate padfolio or swag bag distributed at check-in.
Swag Bag $5,000 (2 Available)
Your company logo will be featured on one side of the swag bag available to delegates, also includes the opportunity to provide a one-page insert.
Speaker Gift Sponsor $3,000 (Exclusive)
In addition to traditional recognition on the website, Mobile App and Delegate Handbook, be prominently recognized on the speaker gifts, given to each one of our oral presenters, as a supporter of GeoConvention.
Other
University Student Attendance Assistance $5,000 (Unlimited)
This opportunity allows for the costs of students traveling from outside Calgary to attend GeoConvention. You will be recognized in the delegate handbook, Student Travel Website and all sponsor signage.
General Convention Sponsorship All Contributions Accepted
Your contribution supports the overall success of the convention, and will be applied to offset general convention expenses, you will be recognized through the website and sponsorship insert in the delegate handbook.
On-Site Convention Centre Room Rental $3,000 (Per Day)
Host your clients in the thick of the Convention activity with a private room capable of hosting over 80 people in a theatre setting, but customizable to fit your needs.
Advertising Opportunities
Delegate Handbook (Official Program)
Outside Back Cover (8” x 10 1/2”) $2,275
Inside Back Cover (8” x 10 1/2”) $1,900
Inside Front Cover (8” x 10 1/2”) $1,900
Full Page (8” x 10 1/2”) $1,670
Half Page (Vertical: 4 13/16” x 9 7/8”; Horizontal: 7 3/8” x 4 15/16”) $1,150
Quarter Page (3 1/2” x 4 9/16”) $575
Enhanced Exhibitor Listing (includes featured listing in mobile app) $100
Mobile App
Splash Screen $3,000 (Exclusive)
Have your brand front and center -make a strong first impression. As the first screen that displays when the mobile application is opened, this advertisement covers the entire screen. Regardless of the device used (iPhone, IPad, Blackberry etc.), the advertisement is sized to fit, giving you maximum exposure and a great first impression with attendees.
Main Banner Advertisement $1,500 (4 Opportunities Available)
Pasted at the top of the screen, a main banner advertisement allows interested attendees to click on the banner and get directed to your booth information or company website. An effective banner advertisement can help direct traffic to your booth or website and can create a lasting impression on industry attendees. Each banner advertisement is on a rotation and is displayed for 5 seconds.
Push Notifications $225 per notification
Send an alert or update to attendees and fellow exhibitors/sponsors with a push notification. This year’s mobile application will allow companies to create custom messages that can be sent to attendees anytime, anywhere. Alerts display at the top of the screen and in the center of the screen and attendees receive messages as long as they have the application on their device.
Website
Banner Advertising (125 x 250 Pixels)
- November 2020 – June 2021 $2,300
- March 2021 – June 2021 $1,150
Social Media
Facebook $1,500 (3 Available)
3 posts per month January through June and 2 posts per day during the conference to drive traffic/attention to sponsor information
LinkedIn $1,500 (3 Available)
3 posts per day during the conference to drive traffic/attention to sponsor information
Twitter $1,500 (3 Available)
3 posts per month January through June and 2 posts per day during the conference to drive traffic/attention to sponsor information
Sponsor Benefits
The benefits outlined below are in addition to the selected sponsor item(s) chosen, based on total contribution level. The following outlines the benefits associated with total sponsorship contribution.
Sponsorship Opportunities
Virtual Platform Opportunities
Virtual Event Sponsor (SOLD)……………………………………………………………………………………. $7,000 (Exclusive)
Included next to the GeoConvention logo on every page of the platform, this sponsorship also includes exclusive mention in communications as the Official Conference Sponsor and prominent placement on the platform login page
Registration Sponsor (SOLD) ………………………………………………………………………………….. $3,500 (Exclusive)
In addition to being recognized on the GeoConvention website and Virtual Platform, your company logo will appear on registration site and the delegate registration forms
Technical Sessions…………………………………………………………………………………………………… $2,000 (Each)
Your company logo will appear beside the session information in the virtual platform. Your company can also provide a pre-recorded video that is played on loop before a session starts. This is a highly brandable and customizable asset. The maximum file for this video is 25MB and may contain sound.
Poster Sessions……………………………………………………………………………………………………….. $3,000 (3 Available)
Comprising a large part of the Technical Program, the posters will be located in a special section of the virtual platform. Your logo will be displayed next to each poster and as the header for each poster for your selected day, morning or afternoon.
Session Room…………………………………………………………………………………………………………. $750 (each)
Have your company name (or a name of your choosing) as the name of the room hosting the technical program. This name will show on the online program and on the session screen on the virtual platform.
Sponsor Carousel……………………………………………………………………………………………………. $500 (6 Available)
Have your logo as part of the rotating list on every page of the virtual platform.
Other Opportunities
Convention Website and Email Updates………………………………………………………………….. $5,000 (Exclusive)
Your company logo (with company website hyperlink) will appear on the convention website, as well as on all email updates. Email updates are sent out year-round and reach approximately 5,500 Geoscience Professionals. The website provides a vehicle for you to increase your visibility to delegates, exhibitors and sponsors as they gather information on the convention including the technical program, exhibit Floor and special events
GeoGather Sponsorship…………………………………………………………………………………………… $ 3,500 (Exclusive)
Be the featured sponsor for our new networking platform – GeoGather! Your logo will be placed at the entrance of the GeoGather virtual conference center, providing prominent placement that is sure to be seen by all attendees.
General Convention Sponsorship……………………………………………………………………………. All Contributions Accepted
Your contribution supports the overall success of the convention, and will be applied to offset general convention expenses, you will be recognized through the website and sponsorship insert in the delegate handbook.
Advertising Opportunities
Virtual Platform
Lobby and Push Notifications……………………………………………………………………………. $250 (12 Available)
Personalized pop-up that will appear for all attendees and in the platform lobby at your preferred time
Branding and spotlight in daily Conference email……………………………………………… $250 (12 Available)
Be top of mind to all attendees with your branding and messaging included on a daily GeoConvention daily highlight e-blast
Video Showcase ……………………………………………………………………………………………….. $300 (6 Available)
Hosted within a unique area of the platform, the video showcase allows you to host a pre-recorded video to further highlight your company and related technologies and advancements during the conference and on-demand
Sponsor Benefits
Sponsorship & Advertising Rewards
Select the sponsorship level that is right for you. GeoConvention is happy to work with you and your budget to ensure positive return.
Sponsorship Opportunities - Onsite
Your company logo will appear on the delegate badge lanyards (approximately 4,500), on the registration booth, the delegate registration form, and on applicable registration materials and signage.
Your company logo will appear beside the sponsored session information in the delegate book, and your company will be acknowledged on applicable signage Your company con provide a PowerPoint slide that will run before and after each presentation within your sponsored session.
Comprising a large part of the Technical Program, the posters will be located throughout the Convention Centre and will be on display Monday – Wednesday. Your company’s logo will appear on applicable signage and in the delegate handbook.
The first social event of the week starts on the exhibit floor. Complimentary hors d’oeuvres will be served and you will receive 10 drink tickets to distribute as you wish. Recognition also includes event signage and applicable event materials (TBD by company and convention).
The networking opportunities are an important part of the convention and are an important part of our industry. Tuesday evening will become the place to network with clients old and new, grab a drink or a light snack and enter to win some great door prizes. Your company will be recognized with signage at the event and you will receive l0 drink tickets to hand out to delegates or clients.
Provide morning or afternoon refreshments over the three days of the Convention for the 4,000+ delegates expected to attend. Positioned throughout the Convention Centre, your company will be recognized with signage at the specified coffee break (Morning or Afternoon, Monday through Wednesday).
Grab the attention of the delegates as they walk into the Calgary TELUS Convention Centre with decals on each door, a great way to increase your visibility and capture the attention of attendees.
Make your presence known to delegates as they walk through the Calgary TELUS Convention Centre with decals directing delegates to the exhibit floor and technical sessions, also a great way to direct traffic to your booth.
We will work with you to design the best layout for your budget. Many window placement opportunities are available.
Advertising panels will be available throughout the exhibit floor and other areas around the convention centre. These panels offer additional brand and product exposure as delegates make their way around the convention centre.
Your company’s logo/name will appear on either the up or down escalators that are used by the convention delegates numerous times each day or on the stairs and landings between the escalators. Increase your company’s brand visibility in a truly unique way!
Increase your brand recognition by directly marketing to over 300 speakers during the convention. Your company logo will be displayed on directional signage to the breakfast and speaker ready room. Your logo will also be printed on napkins for use during the three speaker’s breakfasts and you will have the opportunity to provide a table drop or collateral item for the breakfasts.
With your sponsorship, delegates will be able to start the day with a great cup of coffee and a continental breakfast! Monday through Wednesday, with your contribution, the Convention can start with breakfast on the Exhibit Floor, your contribution will be recognized through signage at all breakfast stations and in the delegate handbook.
Your company has the opportunity to sponsor charging stations that will be equipped with the latest connections so delegates can access a quick charge on the go! Your sponsorship will include signage at the charging station and be mentioned in the delegate handbook, website and mobile app.
Host your clients in the thick of the Convention activity with a private room capable of hosting over 80 people in a theater setting, but customizable to fit your needs.
Sponsorship Opportunities - Swag
Your company logo will be featured on one side of the swag bag available to delegates, also includes the opportunity to provide a one page insert.
Your company has the opportunity to place a one-page insert into each swag bag available at check-in.
Your company logo will appear prominently on the front of approximately 4,000 delegate padfolios. Distributed to each registered delegate, this is a great way to build brand recognition.
Provide each of the delegates attending this years’ convention with a pen branded with your company logo.
Your company has the opportunity to place an exclusive one page insert into each delegate padfolio distributed at check-in.
In addition to traditional recognition on the website, Mobile App and Delegate Handbook, be prominently recognized on the speaker gifts, given to each one of our oral presenters, as a supporter of GeoConvention.
Sponsorship Opportunities - Digital Opportunities
Receive valuable exposure through this exciting opportunity. Your brand will be prominently featured in exclusive locations and top-of-mind as people enter and navigate the app. The app will be a vital tool for accessing sessions listings, exhibit floor maps, company listings, important updates and so much more.
Your company logo (with company website hyperlink) will appear on the convention website, as well as on all email updates. Email updates are sent out monthly from November – May and reach approximately 4,500 Geoscience Professionals. The website provides a vehicle for you to increase your visibility to delegates, exhibitors and sponsors as they gather information on the convention including the technical program, exhibit floor and special events.
Sponsoring WiFi connection at the Convention Centre will put your company name font and center as you can set the passcode and delegates who are connecting will be directed to your website. WiFi access will be handy to all those working in between sessions or looking to connect to our mobile app without using their data plans!
Featuring four internet kiosks, the Internet Cafe is a draw for many delegates. Your company will be recognized with signage in the cafe, your company’s website will be the homepage for all four computers and your company logo will appear as the background.
Sponsorship Opportunities - Other Opportunities
This opportunity allows us to provide deeply discounted rates to students so they may attend the convention. You will be recognized in the delegate handbook, at the Wednesday Student Lunch and through logo recognition on all University Student badges.
Your contribution supports the overall success of the convention, and will be applied to offset general convention expenses.
Gain additional exposure before the event by hosting the early badge pickup in your office boardroom. Calgary downtown locations only, requires internet access, power and about 18 feet total of table space.
Delegate Handbook (Official Program)
Outside Back Cover (7 3/8” x 9 7/8”) …………………………………………………………………………………………………… $2,875
Inside Back Cover (7 3/8” x 9 7/8”) ……………………………………………………………………………………………………… $2,300
Inside Front Cover (7 3/8” x 9 7/8”) …………………………………………………………………………………………………….. $2,300
Full Page (7 3/8” x 9 7/8”) …………………………………………………………………………………………………………………… $2,070
Half Page (Vertical: 4 13/16” x 9 7/8”; Horizontal: 7 3/8” x 4 15/16”) ………………………………………………………… $1,150
Quarter Page (3 1/2” x 4 9/16”) …………………………………………………………………………………………………………… $575
Enhanced Exhibitor Listing (includes featured listing in mobile app)………………………………………………………. $100
Splash Screen…………………………………………………………………………………………………………………….. $3000 (Exclusive)
Have your brand front and center -make a strong first impression. As the first screen that displays when the mobile application is opened, this advertisement covers the entire screen. Regardless of the device used (iPhone, IPad, Blackberry etc.), the advertisement is sized to fit, giving you maximum exposure and a great first impression with attendees.
Main Banner Advertisement…………………………………………………………………………. $2,500 (4 Opportunities Available)
Pasted at the top of the screen, a main banner advertisement allows interested attendees to click on the banner and get directed to your booth information or company website. An effective banner advertisement can help direct traffic to your booth or website and can create a lasting impression on industry attendees. Each banner advertisement is on a rotation and is displayed for 5 seconds.
Push Notifications…………………………………………………………………………………………………………. $225 per notification
Send an alert or update to attendees and fellow exhibitors/sponsors with a push notification. This year’s mobile application will allow companies to create custom messages that can be sent to attendees anytime, anywhere. Alerts display at the top of the screen and in the center of the screen and attendees receive messages as long as they have the application on their device.
Banner Advertising (125 x 250 Pixels)
- November 2019 – September 2020………………………………………………………………………………………………………. $2,300
- March 2020 – September 2020…………………………………………………………………………………………………………….. $1,150
Social Media
Facebook……………………………………………………………………………………………………………………….. $2,500 (3 Available)
3 posts per month January through September and 2 posts per day during the conference to drive traffic/attention to sponsor information
LinkedIn………………………………………………………………………………………………………………………… $2,500 (3 Available)
Two posts per day during the conference to drive traffic/attention to sponsor information
Twitter …………………………………………………………………………………………………………………………. $2,500 (3 Available)
3 posts per month January through September and 2 posts per day during the conference to drive traffic/attention to sponsor information