Abstract Submission Deadline: April 16, 2021

Abstracts will be accepted through April 16.  If you need to edit your submission, please access the submission system via the button below, log in and edit as needed.

Abstract Management System

GeoConvention 2021 Template

To ensure consistency across the program, authors are required to use the template linked below.  Please submit your abstract in PDF format.

Template

GeoConvention 2021 Themes

GeoConvention 2021 will host a wide variety of earth science sessions, hosted by some of the brightest minds and thought leaders in industry and academia. The Session Guide will help in determining the best fit for your paper, but if you have any questions, please let us know at abstracts@geoconvention.com.  If any chair positions are marked as “TBD” and you are interested in chairing that particular session, please let us know!

Guide

What is a Virtual Presentation?

A virtual presentation allows you the convenience of preparing and delivering your talk from the comfort of your home or office.  Upon the Call for Abstracts closing, GeoConvention will offer several tools that will allow you to record your voice, your slides and video of you speaking (if you wish), so that you may upload the presentation recording to the Presentation Management System.  During the conference, you will be asked to be online during your scheduled presentation time to answer any questions that may come up from the audience.  Please note that several sessions (as requested by the session chairs) will be hosted live where you will have the opportunity to be onscreen for the Q&A period following the recorded presentation playing.  Typical oral presentations are about 20 minutes in length and posters are 5 minutes.  Posters can be a video of a static image while you speak to the content or a series of slides.  No matter where you are in the world, participating in Canada’s premier integrated geoscience conference is easier than ever!

Guidelines

Oral and Poster Abstract Guidelines

To provide attendees with a good resource, at the very minimum, please provide an abstract with a minimum of two (2) pages in addition to a figure.  The maximum length is 5 pages.

A template (linked below) has been created to assist you in preparing your abstract submission. You must utilize the template for your abstract for text and heading consistency.  Please only use the headings as appropriate for your paper and delete the others.  Please too mind the font type and sizes identified in the template.  Papers that do not use the template will be rejected.

Papers may be revised through May 15th by editing your submission through the submission portal.

Oral and Poster Presentation Guidelines

Oral Presentations

Through the virtual platform, some presentations will be hosted as pre-recorded content and other presentations will be hosted live.  In either case, you will be required to record yourself delivering your presentation so we may link it to the virtual platform.  Further instructions and tools to record will be offered upon the close of the Call for Abstracts.  Standard oral presentations will be 20 minutes in length and will be scheduled to allow for a 5-minute question and answer period following the presentation.  Oral presenters are required to be online and available for questions (via the system chat or live, onscreen) during their scheduled presentation time.

Poster Presentations

Like oral presentations hosted thorough the virtual platform, poster presentations will also need to be recorded so we may host them virtually.  Poster presenters are encouraged to prepare a poster (PDF) in addition to providing their recording.  Poster presentations are 5 minutes in length and may either feature the poster or a few PowerPoint slides.  Poster presenters will be requested to check-in on their poster throughout the day(s) it is hosted to answer any attendee questions.  In addition, poster presenters should be available during the morning and afternoon of their scheduled presentation day(s) in addition to the networking time in the late afternoon.  If your poster does not fit a specific topic category, please select the category that most closely fits. Posters will be approved based on content and relevancy and do not necessarily have to fit within the pre-defined themes.

If you select to present an oral and poster presentation, the organizing committee will work with the schedule to ensure your presentation times do not overlap. If you sign up to present both an oral and poster presentation, please note, you are agreeing to present both the oral (20 minutes) presentation and the poster (5 minutes) presentation.

Submission Deadline

The abstract submission deadline is: April 16, 2021 at 11:59 PM MST.
If your paper cannot be released before this date, please upload a placeholder and we will be in touch to follow up with final submission.  Revisions are accepted through May 15, 2021.

Presentation Acceptance

Notification emails will be sent in late-May 2021.

Guide

Template

Policies

No Show Policy

By submitting your abstract, you are agreeing that you are able to record your presentation and commit to being available during the 2021 Virtual GeoConvention, September 13-15. If you do not agree with one or more of the statements, please e-mail abstracts@geoconvention.com.

  • I understand that papers should be submitted only by authors who are certain of their availability to attend the Conference and of their ability to record and deliver effective presentations.
  • I understand that all presenters must register as a delegate to attend the meeting (discounted delegate presenter rate)
  • I understand that GeoConvention has implemented a No-Show policy effective for the 2021 program and will be enforced per the outline below:

Policy

To help ensure the integrity of the technical program, the following policy will apply to discourage last-minute withdraws and no-shows.

For pre-recorded presentations, if the presentation is not uploaded by the requested date (or if there has not been sufficient communication with the organizing committee as to delays), you will be marked as a No-Show. Similarly, for live presentations, if no one appears to present an accepted paper (poster or oral) that is listed on the digital program guide, the presenting author will be placed on a No-Show List unless excused by the Technical Chair.

Abstracts submitted to a subsequent Convention in which the presenting author is on the No-Show List will be automatically rejected.

For the first offense, the presenting author will be placed on the No-Show List for two years. If there is re-occurrence, the time will double for each subsequent offence. Additionally, secondary authors will be put on a Non-Compliant List for one year and so notified. If an author remains on the Non-Compliant List for three years, the author moves to the No-Show List.

Presenting authors who withdraw their paper in writing to the Technical Chairs before four weeks prior to the commencement of the Conference will be considered compliant and not be placed on the No-Show List. Presenting authors that withdraw or are a no-show after this date are placed on the No-Show List at the discretion of the Technical Program Chair.

If you have any questions, please contact: abstracts@geoconvention.com

Commercialism Policy

The intent of GeoConvention 2021 is to provide good quality, high-level technical presentations which are free from commercial influence or bias. GeoConvention 2021 prohibits presentations that constitute promotion and/or advertising. Presentations that deal exclusively with a program, publication or product will not be accepted or tolerated by the participant or selection committee.

Ownership

By submitting your abstract you allow GeoConvention to publish and promote your submission through all media formats including USB sticks and archiving. GeoConvention will not own the material and the material will remain the property of the individual submitter. Any questions can be directed to info@geoconvention.com.

Contact Information

Questions regarding abstracts, submissions, or the technical program, should be directed to abstracts@geoconvention.com.