Important Exhibitor Information
Exhibitor Manual
For all pertinent timelines and exhibitor information
Verification Form
Please acknowledge that you have read and agree to the information presented in the exhibitor kit
Check List
A quick reference to help ensure a successful convention
Registration
The link to register your comps and input your company information and access your complimentary virtual booth has been sent out via email and it linked in your person Exhibitor Portal. Should you not receive your codes or links, please let us know at manager@geoconvention.com or call us at 1-888-495-6066 and we will be happy to forward along the details. If you need to register additional attendees, please use the links below.
Fraud Warning
GeoConvention has been made aware of tradeshow vendors receiving phone calls from individuals claiming to wanting to confirm registration and possibly offering to book hotel rooms. The display may come up as any of the following as the associated phone number. Please note that GeoConvention does not sell data nor work with third party booking agencies. Any calls of this nature should be considered suspicious.
- “Tradeshow Planner,” 949-535-1872 or 877-896-0034 ext 146
- “Golden Pass,” 407-401-9919
GeoConvention is also aware of individuals offering to sell attendee lists, this too is a scam; GeoConvention does not sell nor distribute attendee information.
Calgary Telus Convention Center Forms
Full Exhibitor Kit
Download the full kit here or the individual forms that follow
Welcome Letter
Key information and building regulations
Payment Form
To be submitted with every order form
Electrical Order Form
Food and Beverage Order Form
Internet, Cable and Telecom Order Form
AV Order Form
Banner Installation
Utilities Order Form
Global Show Services
Carpet, tables, chairs and more can be ordered either through the print package linked below or the Global Show Services Online Portal. To access the portal, please refer the the access email sent to you vis Global Convention Services.
Please note that the discounted materials booking deadline is April 26.
Global Show Service Online Ordering
Global will send out a welcome email once your account has been set up.
Global Show Service Booth Materials
Print order forms for carpet, tables, installation, etc.
Global Show Service Fork Lift
Order form to be used as needed
Global Show Service Material Handling
Print order forms for material handling
**all materials dropped at the loading dock will incur material handling charges**
Customs and Transportation
Customs, Import and Transportation
Details on the GeoConvention-approved broker to assist with round-trip domestic or international shipping and customs brokerage requirements. Cross Connect Customs & Event Logistics Inc. will be able to assist with your transportation and answer your questions concerning logistics.
Canada Border Service Agency Letter of Recognition
Please use this letter to facilitate your entry to Canada
Please also attach this document to any boxes or packages being shipped to Canada for GeoConvention 2023.
Showcase Stage
Back for 2025, the Showcase Stage on the Exhibit Floor can be booked for $275 for 30-minutes of stage time for confirmed exhibitors. The stage is available 1pm to 4 pm Tuesday and 1pm to 3pm on Wednesday. The Stage Includes the following:
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- Projector and Screen
- Audio System
- Podium, microphone and computer
For more information about the Showcase availability, please contact exhibit@geoconvention.com.
2025 Sponsorship Opportunities
Elevate your presence on the Exhibit Floor and drive traffic to your booth with a sponsorship add-on. Custom packages are available to help you ensure maximum return from your investment with us.
Key Opportunities Include:
- Wi-Fi Sponsor
- Website Sponsor
- App Sponsor
- Technical Session Sponsor
- Energy Innovation Sponsor
- Networking Night Sponsor